Project name: Assembling a committee to determine an adjunct meeting for a feasibility study on choosing the colour of the folder of the initial report
You are being invited to take part in some research. Before you decide whether (or not) to participate, it is important for you to understand why the research is being conducted and what it will involve. Please read the following information carefully.
We are conducting research on… The purpose of the study is…
Your participation in this study will take approximately…
The data are being collected by…
We will ask you to complete a ‘values’ questionnaire. In the values questionnaires we ask you to rate how important some values are to you as guiding principles in your life. Additionally, we will ask for some background information including your level of education, your age, and gender. We will also conduct a semi-structured (Whiting 2008) follow-up interview, where we will ask for feedback about the survey you took.
The research has been approved by the [Faculty of Administrative Affairs] Research Ethics Committee. There are no significant risks associated with participation.
Your data will be processed in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR). All information collected about you will be kept strictly confidential. Your data will only be viewed by the researcher/research team.
All electronic data will be stored on a password-protected computer file [state where]. All paper records will be stored in a locked filing cabinet [state where]. Your consent information will be kept separately from your responses to minimise risk in the event of a data breach.
Please note that the data we will collect for our study will be made anonymous, thus, it will not be possible to identify and remove your data at a later date, should you decide to withdraw from the study. Therefore, if at the end of this research you decide to have your data withdrawn, please let us know before you leave.
An analysis of the information will form part of our report at the end of the study and may be presented to interested parties and published in scientific journals and related media.
Your participation is entirely voluntary; you do not have to participate if you do not want to. If you decide to participate, but later wish to withdraw from the study, then you are free to withdraw at any time, without giving a reason and without penalty.
The data controller for this project will be Swansea University. The University Data Protection Officer provides oversight of university activities involving the processing of personal data and can be contacted at the Vice Chancellor’s Office.
Your personal data will be processed for the purposes outlined in this information sheet. Standard ethical procedures will involve you providing your consent to participate in this study by completing the consent form that has been provided to you.
The legal basis that we will rely on to process your personal data will be processing is necessary for the performance of a task carried out in the public interest. This public interest justification is approved by the [Faculty of Administrative Affairs] Research Ethics Committee, Swansea University.
The legal basis that we will rely on to process special categories of data will be processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.
Your anonymised data will be held for 10 years, in line with Swansea University policy on data retention.
You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Please visit the University Data Protection webpages for further information in relation to your rights.
Any requests or objections should be made in writing to the University Data Protection Officer:
University Compliance Officer (FOI / DP), Vice-Chancellor’s Office, Swansea University, Singleton Park, Swansea, SA2 8PP. Email: dataprotection@swansea.ac.uk
If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact the University Data Protection Officer using the contact details above.
If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Website: https://www.ico.org.uk
If you have further questions, please do not hesitate to contact us:
Student leading research: [Bernard Woolley, School of Civil Servant Training, Faculty of Administrative Affairs], Swansea University. Email: [XXXXXXX@swansea.ac.uk]
Supervisor: [Professor Sir Humphrey Appleby, School of Obfuscating Information, Faculty of Administrative Affairs], Swansea University. Email: [humphrey.appleby@swansea.ac.uk]